Enterprise Data Catalog User Guide > User Collaboration on Assets > Follow Asset
  

Follow Asset

You can follow assets to monitor asset changes in the catalog. For example, as a data analyst, you can follow an asset to be informed about the changes that are made to the asset, so that you can manage the asset and take necessary actions. You can follow data assets, such as resources, tables, views, reports, and files. You can follow basic changes, source changes, and collaboration changes of the assets.
If you follow the basic changes of an asset, you get notified on changes when users edit or associate a custom attribute, add or remove a business title, add or remove a description, and assign people or remove people.
If you follow the source changes of an asset, you get notified whenever there is a change in the source of the asset. For example, you have followed a table named Customer_details to know the source changes. A new column named New_Address is added to the table. Enterprise Data Catalog notifies you about the change.
If you follow the collaboration changes of an asset, you get notified when users add reviews, ratings, and questions or when users certify the asset. You implicitly follow the collaboration changes of an asset when you add ratings, reviews, questions, or answers to the asset.
When you follow an asset, Enterprise Data Catalog sends you a notification alert or email notification when a user makes changes to the asset that you are following. You can view the asset change notifications in the Notifications page except the resource change notifications. You can view the resource change notifications in the Change Summary page. You can also view all the assets that you follow in the Followed Assets page.

Following an Asset

Follow assets to keep a track of asset changes in the catalog. The assets that you follow appear in the Followed Assets page. Enterprise Data Catalog sends you notification alerts and email notifications when users make changes to the assets that you follow.
    1. In the Search Results page, click the asset name link to open the asset that you want to follow.
    The asset opens in the Overview tab.
    2. In the Overview tab of the asset, click Follow.
    The follow menu appears. The menu displays All Changes, Enrichments, Source Changes, and Collaboration Changes options.
    3. You can follow assets by selecting any or all of the following options:
    Enterprise Data Catalog notifies that you are following the asset.

Notifications

Enterprise Data Catalog generates different types notifications when changes are made to assets that you follow. The notification types include application notifications, change email notification, and digest email notification.
Application Notification
You can view application notifications when users make changes to the asset that you follow. An alert on the Enterprise Data Catalog header indicates that you have a notification. You can click the () alert icon to view the list of recent notifications. To view the complete list of notifications in the Notifications page, click Show All.
The Notifications page displays the details, such as the name of the asset that was changed, path to the asset, change description of the asset, and the last modified time of the asset. You can filter the list of notifications based on the changes that you have followed, last modified time of the asset, and asset name. You can also click the asset name link in the notifications list to open the asset in the catalog.
Change Email Notification
You can enable email notifications for every change in assets so that you receive a separate notification email when there is a change to the asset that you follow. For example, when a user adds a description and business title to the asset that you follow, Enterprise Data Catalog sends you two separate emails for the two changes.
Digest Email Notification
You can enable email notifications to receive emails on daily, weekly, and monthly asset changes.
Note: You can manually run the Change Notification resource in the Catalog Administrator to receive digest emails before the stipulated period of time.
Enterprise Data Catalog generates notifications in the following scenarios:

Configuring Email Notifications

You can configure notification settings so that Enterprise Data Catalog sends email notifications whenever there is a change to the asset that you follow. To receive email notifications, a user who follows an asset can configure email notifications.
The data owner, data steward, and subject matter expert receive email notifications on the data source changes even if they do not follow an asset. You can choose to configure email notifications to receive emails on every change or at different notification frequencies, such as daily, weekly, and monthly.

Prerequisites

Before you enable email notifications in the catalog, ensure that the following prerequisites are met:

Enabling Email Notifications

  1. 1. In the Notifications page, click the settings () icon on the right side of the page.
  2. 2. Select the Enable Email Notifications option.
  3. 3. Choose the notification frequency based on your requirement.
  4. 4. Click OK.

Following a Resource

You can follow a resource to keep a track of all the source changes in the resource. Enterprise Data Catalog displays the resource changes in the Change Summary page. You can also configure email notifications to receive notifications in an email.
To follow a resource, open the resource in the Overview tab, and then click Follow.

Viewing Resource Change Summary

You can follow a resource to monitor changes in the Change Summary page.
When you follow a resource, Enterprise Data Catalog displays the change summary notifications whenever there are changes to the resource after the resource scan.
The Change Summary page appears as a separate tab when you open the resource that you follow. When you open the Change Summary page, the page displays the details, such as the name of the asset that was added or deleted, path to the asset, change details of the asset, and the last modified time of the asset.
You can filter the list of change summary notifications based on the resource scan time. Click the asset name link in the change summary notifications list to open the asset in the catalog.
The following image displays the Change Summary page:
The image displays details, such as the name of the asset that was added or deleted, path to the asset, change details of the asset, and the last modified time of the asset.

Managing Assets Followed

You can view and manage all the assets that you follow in the Followed Assets page.
In the Enterprise Data Catalog header, click the () user icon, and then select the Followed Assets option from the list to open the Followed Assets page. The Followed Assets page displays all the assets that you follow in the Assets tab and resources that you follow in the Resources tab.
By default, the Assets and Resources tabs display assets in a grid layout. To change the layout of the section, you can click the () icon. In the Assets tab, you can filter the assets based on the asset type, resource name, and type of change you have followed.
You can also choose to follow or unfollow the assets and resources. To follow or unfollow, select the asset or resource from the list, and then click Following.
The following image displays the Followed Assets page:
The image displays the list of assets that you are following.

Unfollowing an Asset

Unfollow an asset to stop receiving notification alerts on changes made to the asset. You can either unfollow all the changes or choose to unfollow a specific change depending upon the type of change you chose when you decided to follow an asset.
    1. Open the asset that you are following.
    2. Click Following.
    The follow menu appears.
    3. From the follow menu list, clear all the check boxes.
Enterprise Data Catalog notifies you that you have unfollowed the asset.
Note: You automatically unfollow an asset when there is a change in the source of the asset.

Unfollowing a Resource

Unfollow a resource to stop receiving notification alerts on changes made to the resource.
To unfollow the resource, open the resource in the Overview tab, and then click Following.